LibreThe recap is due tonight. Shoot it so it writes itself.
Every photo carries the venue, the time and the date. At breakdown you tap Generate, and the agency opens a link — no portal login, no midnight upload, no 'which event was this?'
An activation, documented in the order the recap asks for it
Setup, live, breakdown. The brief tells you what to shoot; the checklist makes sure nobody forgets.
Setup
- The footprint wide, before doors — brand visible, nothing missing
- Signage, product, premiums and the sampling station, close
- Staff in uniform at the activation
- Anything that arrived damaged or didn't arrive, shot before the shift starts
- Voice-caption the venue and the shift so the recap reads it back
Live
- Guests engaging — the shot every brief asks for and every recap is missing
- Samples in hand, product in the frame
- The line, the crowd, the moment the footprint was full
- Demos and photo-op moments as they happen
- Headcounts and consumer quotes as voice captions, not memory
Breakdown & recap
- Leftover inventory and premiums, counted on camera
- Receipts and incident shots in the same record as the event
- The footprint cleared, as you left it
- Tap Generate: the recap PDF with every photo stamped and captioned
- Share the link with the staffing agency, the experiential agency and the brand
Proof of performance, not a photo dump
Agencies tell event staff the same thing every weekend: photos are proof of performance, and the recap is due within 24 hours. Then the photos arrive by text at midnight, out of order, with no venue, no time and no idea which shift they belong to, and someone at the agency spends Monday rebuilding the event from a camera roll. LibreCam puts each activation in its own project. Every photo is stamped with location, time and weather as you shoot it, voice captions carry the headcounts and quotes, and a checklist built from the brief shows what's still missing before you leave. At breakdown the recap is a PDF in two taps and a link the agency opens in a browser. Day-of hires add photos through guest access without an account, so the whole team shoots into one record.
Same 40 photos. Two very different Monday mornings.
"Which activation is this from?"
Photos come in by text and email over the weekend, without the venue, the time or the shift. The field manager sorts them into the client's template by hand. Seat-based field apps fix that for big programs, but GoSpotCheck lists $35 to $40 per user per month with a 20-user minimum, and Repsly asks for a 12-month commitment paid upfront — for a crew that works two weekends.
Riverside Market — Summer Sampling, Day 2
Setup 9:40, doors 10:00, 212 samples by voice caption, the crowd at 1:15, breakdown 4:30 — every photo stamped with the venue and the time, captioned, in order. The recap PDF was generated before the van was loaded. The agency and the brand opened the same link.
Built for event staff and the agencies that place them
Venue and time on every photo
GPS, time and weather tag themselves. When the client asks whether the 2 p.m. demo happened, the photo already says so.
Headcounts and quotes by voice
Hold the button and say it — 'about 60 in line, she said it tastes like the original.' The note rides with the photo into the recap.
A checklist built from the brief
Setup wide, product close, staff in uniform, consumer engagement, teardown. The minimum-photo requirement becomes a list you can see is done.
Recap PDF in 2 taps
Select the event, tap Generate. Photos, captions, times and location, in order, ready to attach to the agency's recap form.
The agency opens a link
No app on their end, no portal login on yours. Share with the staffing agency, the experiential agency and the brand at once, and see who has opened it.
Day-of hires shoot without an account
Guest access lets anyone on the shift add photos to the event record. Nobody downloads anything on their first day.
Frequently Asked Questions
Yes. Share the event link at setup and the agency sees photos arrive as you shoot them — the live crowd shot at 1 p.m., not Monday. You can see who has opened the link and revoke it when the program ends.
Shoot anyway. Festivals, arenas and basement retail all kill cell service. Photos, voice captions and checklists capture with zero signal and queue on your phone, then sync when you're back in range.
Yes. Guest access gives anyone on the shift a way to add photos to the event without an account or an app download. The team lead keeps control of the project and the share link.
No. Every agency has its own recap form or portal, and LibreCam doesn't replace it. It produces the photo record you attach — stamped, captioned and in order — as a PDF or a link. Agencies that want to pull photos into their own reporting can use the built-in MCP and API.
You do, and so does whoever you share them with. Export everything at full resolution whenever you want. Nothing is locked behind the app.
Nothing. LibreCam is free for every person who uses it — the brand ambassador on a two-day program and the agency reviewing fifty events a weekend. The free plan is the product, not a trial.